Year-end Schedule
The University is prohibited from having a cash deficit at the end of the year. Therefore,the year-end expenditure
process is managed to ensure that all cash balances remain positive. To accomplish this and provide departments the opportunity to manage their budgets more effectively the following schedule is established.
If you have any questions concerning the schedule, please contact the Banner Finance Help Line at 828-0388 or finsecurity@vcu.edu.
Note: Dates are subject to change to accommodate deadlines established by Virginia Department of Accounts.
Last Updated: March 19, 2026
Important Dates
| Date | Activity |
|---|---|
| March 31 Close of business |
Cut‐off for creating the base files for FY 26 budget implementation. Permanent budget reallocations after this date will not be included in FY 27 budget implementation |
| April 24 Close of business |
ARMICS certification deadline for VPHS |
| May 1 Close of business |
ARMICS certification deadline for Provost units |
| May 1 Close of business |
ARMICS certification deadline for Central units |
| June 18 Close of business |
Deadline for departments to enter PHAREDS adjustments |
| June 10 Close of business |
Last day to create new funds and orgs |
| June 23 Close of business |
Final supplemental payroll, if needed, will be posted |
| June 24 Close of business |
Final Bank of America Procurement Card transactions for fiscal year will be posted |
| June 24 4:00 PM |
Decentralized service center billing deadline – No additional FY 26 charges after this date |
| June 24 Close of business |
Last day for Chrome River travel encumbrances to post |
| June 29 3:00 PM |
Cashier office closes for FY 26 |
| June 29 5:00 PM |
RealSource access is removed for year-end processing |
| June 30 10:00 AM |
Transaction approval authority for Banner Finance users will be removed; inquiry access remains in place Note: Journal entries must be approved for the entries to post in FY 26 |
| July 1 | Banner Finance system will be available for inquiry only so that year‐end processing can be completed |
| July 1 | VP offices should forward significant current budget reallocation entries to the Controller’s Office at: finsecurity@vcu.edu |
| July 1 | VP offices should forward any additional request for current budget allocations to the VCU Budget Office for approval |
| July 2 | E‐print reports will be available |